IMMACULATE CONCEPTION CATHOLIC SCHOOL
TUITION POLICY, 2008-2009
Introduction:
We believe that tuition payments are an investment in your child(ren)’s education and religious formation. Therefore, the School Board of Immaculate Conception Catholic School accepts responsibility of recommending to the Pastor and Principal policies concerning the amount of tuition, the manner of payment, and, in general, the development of policy in this area of concern. Furthermore, it is the responsibility of the Pastor, Principal, and School Board to insure that adequate financial resources are available for the school, and that enrollment is as available and affordable as possible to all families.
Tuition Payment:
1. Families who are registered members of Immaculate Conception Parish, with children enrolled in the school, all receive the benefit of reduced rates of tuition to be determined annually by the Pastor, Principal, and School Board.
2. Families who are not parishioners of Immaculate Conception Parish, with children enrolled in the school, shall make tuition payments equal to the total cost of education per child.
3. All families shall be expected to make tuition payments according to one of the following payment plans. Each family’s preferred manner of payment must be submitted each year at the time of student registration. Once the preferred manner of payment is selected and submitted to the school office, any further changes of selection will result in a $25.00 processing fee per change, payable at the time of the requested election change. Options for payment shall include:
· Full Payment: Under this option, the entire amount of tuition is paid on or before July 1st, paid directly to the parish office. Families who choose this plan receive a reduction in cost of 3%.
· Semester Payment: Under this option, the entire amount of tuition is paid in two equal payments on July 5th and December 5th through the FACTS tuition Management Plan. Those choosing this plan will authorize their bank to make automatic semester payments to FACTS from their checking or savings account. Families who choose this option receive a reduction in cost of 1%. A FACTS processing fee of $15.00 will be charged to the account by FACTS in June prior to the July payment.
· Monthly Payments: Under this option, the amount of tuition is paid monthly over an eleven (11) month period, July through May, through the FACTS Tuition Management Plan. This option is an automatic payment plan made through a checking or savings account. Those choosing this option will authorize their bank to make automatic monthly payments to FACTS on either the 5th or 20th of each month. A FACTS processing fee of $35.00 will be charged to the account by FACTS in June prior to the July payment.
Late Registrations:
1. Families registering after July 1st shall be expected to fulfill their tuition obligation according to the policy stated above.
2. Tuition for students registering on or after the first day of school shall be prorated over the number of school days they will be in attendance according to a formula established by the Pastor, Principal, and School Board.
Late Payments:
It shall be the responsibility of each school family to keep the Pastor or Principal informed of their need to make any changes in their Tuition Payment Preference Option or adjustment in the amount of tuition expected to be paid. Without such information, the following policy will apply when tuition payments are received late:
1. Full Payment: When full-payment has not been made by July 1st , the family will be contacted within five (5) days by the Administrative Assistant concerning the missed payment date and an alternative tuition payment option will be offered. If funds are not received according to the new agreement, all tuition payments shall be made through FACTS Tuition Management Plan.
2. Semester Payments and Monthly Payments: School families who choose the semester (2), or the monthly (11) payment option and miss a monthly payment due to insufficient funds, will be automatically charged a $25.00 missed payment fee by FACTS and may incur a similar penalty from their own banking institution. After being informed of the missed tuition payment, families are required to pay the amount due directly to the parish office within fourteen (14) calendar days. If this is not possible, suitable arrangements must be made with the Pastor.
In addition, school families who have missed two monthly payments and have not paid the amount due to the parish office or have not made suitable arrangements within fourteen (14) calendar days of the second missed payment, will be informed that their child(ren) will not be readmitted to school according to the “Non-Admission” specifications of this policy. (See below.)
Tuition Assistance:
A limited amount of tuition assistance is available from the Archdiocese as well as the parish for school families experiencing economic difficulties. Normally, requests for such assistance should be made at the time of registration. However, since such circumstances often are unpredictable, families should not hesitate to inform the Pastor of their need whenever it may arise during the year. Circumstances will be reviewed by the Pastor and Principal.
For the sake of your family’s security and peace of mind, and for the general financial stability of our school, we encourage parents or guardians to contact the Pastor or the Principal as soon as possible when they are experiencing economic difficulties.